Description
Administrative Officers manage the daily tasks of a company or organization by providing administrative and clerical support. The duties and responsibilities of an Administrative Officer typically include:
Organize a filing system for important and confidential company documents
Answer queries by employees and clients·
Provide support to clients and employees
Review and update office policies as needed·
Schedule in-house and external events٫ maintain corporate calendar and book meeting rooms
Book meeting rooms as required
Manage correspondence (including letters٫ emails and packages)٫ arrange travel and accommodations
Prepare reports and presentations with statistical data, as assigned
Ensuring office supplies are maintained, including checking inventory and working with vendors to ensure adequate levels of necessary supplies at all times
Prepare regular reports on expenses and office budgets
Maintain and update company databases·
Create reports on expenses and office budgets٫ regularly
Greeting and directing visitors, answering phone inquiries and handling complaints in a courteous, professional manner
They occasionally travel off-site to deliver reports or files to other departments.
Occasionally support management with local purchases if necessary.